Southwest Airlines is a popular choice for families. With its open-seating policy and no extra fees for checking bags, it’s a go-to option for budget-conscious travelers. One of its standout features is family boarding, designed to make traveling with kids more leisurely and less stressful. This simple process ensures parents can secure seats with their little ones without the hassle. But how does Southwest family boarding work, and what should you expect?

Let’s break it down so you can prepare for your next trip.

 

1. Know Southwest’s Open Seating Policy

Southwest Airlines has a unique open seating policy, which means passengers are not assigned specific seats when booking flights. Passengers claim seats on a first-come, first-served basis during boarding. This approach allows passengers flexibility in choosing where to sit, making it particularly helpful for families who wish to sit together.

Yet, it also means that planning and timing are essential to ensure your family secures preferred seating. This system can be both a blessing and a challenge for families. While it allows you to pick seats that meet your needs, it requires you to be proactive during boarding.

Knowing this Southwest policy is key to avoiding unnecessary stress and ensuring your family has a smooth travel experience.

 

2. Familiarize Yourself with Boarding Groups

Based on check-in time, the airline divides passengers into three boarding groups – A, B, and C. The major airlines divide each group into numbered positions, such as A1-A60. Passengers line up in their assigned order to board the plane. Southwest prioritizes families by conducting family boarding between the A and B groups, which reduces the likelihood of being separated.

This intermediate position in the boarding order is a significant advantage for families. It ensures you have access to a wide range of seat options while avoiding the rush of passengers in the later boarding groups. Familiarizing yourself with this system helps you make informed decisions about check-in and boarding methods.

💡 Related – Does Comfort Plus Get Priority Boarding? Everything You Need to Know

 

3. Check in Early for the Best Options

Although family boarding guarantees a place between A and B groups, checking in is still a good idea. Online check-in opens 24 hours before departure, and securing an early boarding position can be beneficial, especially if family boarding doesn’t apply (e.g. if your children are older than six).

EarlyBird Check-In, a paid service offered by Southwest, can automatically secure a better boarding position for you without manual check-in. Checking in early also lets you plan, knowing your exact boarding position. This added convenience ensures a smoother start to your journey.

If you cannot participate in family boarding, having an earlier position in the A or B group increases your chances of sitting together. This small step can make a big difference in your overall travel experience.

 

4. Arrive Early at the Gate

To take full advantage of family boarding, arriving at the gate well before boarding begins is essential. Southwest Airlines recommends arriving at the gate at least 30 minutes before the boarding starts, usually 30-40 minutes before the scheduled departure. Arriving 60-70 minutes before departure allows you to join the family boarding line, confirm details with the gate agent, and address any delays.

It also lets you familiarize yourself with the boarding area, locate amenities like restrooms, and handle any unforeseen delays. This extra time ensures you’re not rushing, which can be particularly helpful when traveling with children needing additional care and attention.

They also allow you to communicate with gate staff about special needs or assistance.

💁‍♀️ Also read – 12 Ways to Skip Airport Lines and Get to Your Gate Faster

 

5. Inform the Gate Agent About Family Boarding

Once at the gate, notify the gate agent that you are traveling with children aged six or younger who want to participate in family boarding. The gate agent will confirm your eligibility and tell you when to line up. Clear communication with the staff can help avoid confusion, especially during busy boarding times. Speaking to the gate agent also allows you to ask questions.

You can request additional assistance, such as help with strollers or seating accommodations. The staff actively assists families, so seek their guidance to make the process as smooth as possible. This interaction also ensures you’re aware of any updates or changes to the boarding process.

 

6. Line Up When Family Boarding is Announced

Family boarding occurs after the A group has boarded before the B group starts. As soon as the announcement happens, grab your belongings and head to the designated family boarding area. Typically, two adults can board with the eligible child, which is perfect for traveling with parents or guardians. Being prepared helps ensure a smooth and stress-free boarding experience for your family.

Line up right when the gate agent announces family boarding to claim your opportunity. It also allows you to stay ahead of the larger B and C groups, giving you more seating options and time to settle in before the cabin fills up. This early boarding also provides extra time to store your carry-ons and get your child comfortable before other passengers board.

 

7. Choose Your Seats Strategically

Once you’re on the plane, you can choose any available seat. Families often opt for seats near the front of the aircraft for quicker access to restrooms and easier deplaning. Some parents prefer window seats to entertain young children, while others choose aisle seats for more effortless movement. Consider your family’s needs when deciding on your seating arrangement.

Strategic seat selection can significantly enhance your in-flight experience. Consider proximity to the galley for easy access to water or snacks and whether your child prefers to sit near the window or have extra legroom in the emergency exit rows (if permitted). Taking these factors into account ensures a more comfortable journey.

 

8. Bring Essentials for Quick Access

Packing strategically for the flight can make a significant difference. Have your child’s essentials, such as snacks, toys, wipes, and documents, readily accessible in your carry-on bag. It minimizes delays during boarding and ensures your child stays comfortable throughout the flight. Keep items like a change of clothes or medications handy to handle unexpected situations.

Organizing your carry-on efficiently also makes retrieving what you need during the flight easier without rummaging through your bag. In addition, keeping items like a change of clothes, medication, or entertainment devices within arm’s reach can save time and prevent disruptions during the flight.

A well-packed carry-on can be your lifeline for managing unexpected needs.

 

9. Learn the Flow of Boarding

Familiarizing yourself with the overall boarding process can make your experience smoother. Knowing that the B and C groups will board after your family allows you to relax and focus on settling in without feeling rushed. This understanding can also help you anticipate when the plane will fill up so you can quickly adjust if needed.

Knowing the boarding flow also gives you insight into how much time you have to stow your luggage and settle your child. This knowledge can reduce stress and help you maximize the family boarding advantage. It also allows you to plan your seating strategy effectively, ensuring your family sits together in a convenient location.

With a clear understanding of the process, you can make the boarding experience calm and organized for everyone.

 

10. Be Respectful of Other Passengers

Family boarding benefits everyone on the flight by streamlining the boarding process for families. To ensure the system runs smoothly, be mindful of other passengers. Move while storing your luggage and finding seats, avoiding unnecessary congestion in the aisle. Patience and organization can go a long way in keeping the process smooth for everyone.

Being courteous to fellow travelers also creates a positive atmosphere. Smiling, saying thank you, or offering assistance to others can ensure everyone has a pleasant experience, making the flight more enjoyable for all. Simple gestures like letting someone pass or offering to help with their luggage can foster goodwill and enhance the travel experience for everyone onboard.

 

11. Prepare for Deplaning in Advance

Gather your belongings and organize your carry-ons as your flight arrives to prepare for a swift exit. Families who sit near the front deplane first, so being ready when the doors open ensures a smooth transition and avoids delays for other passengers. Having all your items packed and ready can also make it easier to navigate through the terminal once you exit.

Preparing early also allows you to account for misplaced items or last-minute needs, like helping your child with their shoes or jacket. A little preparation goes a long way in avoiding a rushed or chaotic deplaning process. Being organized lets you leave the aircraft calmly and ensures a stress-free end to your journey.

 

12. Utilize Additional Services if Needed

If your children are older than six or you’re traveling with a larger group, family boarding may not apply. In such cases, Southwest offers services like EarlyBird Check-In, automatically assigning earlier boarding positions. Additionally, frequent flyers can benefit from A-List or A-List Preferred memberships for enhanced boarding options.

These services can provide added convenience for families who need more flexibility. Exploring these services ahead of time allows you to customize your travel experience. For frequent travelers or those with specific needs, these upgrades can make a significant difference in ensuring smooth and stress-free flights.

 

Southwest Credit Cards That Include Free EarlyBird Check-In or Upgraded Boarding

Traveling with Southwest Airlines becomes even more convenient when you take advantage of their credit card perks. Several Southwest-branded credit cards offer benefits like free EarlyBird Check-In or upgraded boarding, making it easier for families and frequent travelers to secure the best boarding positions.

Here’s a closer look at the cards that can help you maximize your travel experience –

 

1. Southwest Rapid Rewards® Priority Credit Card

This card is an excellent choice for frequent Southwest flyers. The card offers four upgraded boardings annually, allowing passengers to jump to positions in the A1-A15 range and secure prime seating choices. Besides, cardholders enjoy an annual travel credit card and Rapid Rewards® credit card points on purchases.

 

2. Southwest Rapid Rewards® Premier Credit Card

While this card doesn’t include upgraded boarding benefits, it does provide valuable points and other perks like no foreign transaction fees. Pairing it with EarlyBird Check-In can give you a better boarding position without the stress of checking in manually.

 

3. Southwest Rapid Rewards® Performance Business Credit Card

This card offers upgraded boarding for four flights per year and other premium benefits like inflight Wi-Fi credits and a higher points-earning rate on business-related purchases. It’s perfect for those who frequently travel for work or manage business expenses.

 

4. Southwest Rapid Rewards® Plus Credit Card

This entry-level card doesn’t include EarlyBird Check-In or upgraded boarding, but it does provide solid rewards on everyday spending, making it a great starting point for earning Rapid Rewards® points. It also offers no foreign transaction fees, making it a budget-friendly option for frequent travelers.

 

Making the Most of Credit Card Perks for Boarding

Plan your travel dates and boarding upgrades strategically to make the most of these cards. For instance, upgraded boarding can be a lifesaver if you fly during busy times or with children, ensuring your family sits together without stress.

Remember, EarlyBird Check-In and upgraded boarding are subject to availability, so it’s best to use these perks early in the booking process. Selecting the right Southwest credit card can enhance your travel experience while earning points for future flights.

Upgraded boarding or EarlyBird Check-In benefits provide flexibility and ease, making your journey smoother from start to finish.

Recommended read – How Many Southwest Rapid Rewards Points for a Free Flight?

 

Frequently Asked Questions (FAQ)

 

1. Is EarlyBird Check-In Worth It for Families?

EarlyBird Check-In, for a fee, checks you in 12 hours before the regular 24-hour window, securing an earlier boarding position. For families with kids under 6 who can board for free before Group B, it’s usually unnecessary. Regardless, for families with older children who want to ensure sitting together, EarlyBird Check-In can be a worthwhile option.

 

2. Can you bring a stroller or car seat during family boarding?

Yes, Southwest allows strollers and car seats to be checked at the gate free of charge. You can use the stroller until boarding and check it with the gate agent before entering the plane.

 

3. Can you sit anywhere on Southwest?

Yes, Southwest has open seating, so you can choose any seat that is available onboard. However, preboarding passengers cannot sit in exit rows.

 

4. What should you do if you miss family boarding?

If you miss family boarding, you can board in your assigned group. To improve your chances of sitting together, speak with the gate agent or ask passengers onboard if they’re willing to switch seats.

 

Final Note!

Following these steps, you can take full advantage of Southwest’s family-friendly boarding process. When traveling with toddlers or school-age kids, careful planning and preparation ensure a seamless and enjoyable start to your family adventure. Utilize the perks offered by Southwest’s credit cards to enhance your travel experience even further. These cards help you secure better boarding and earn rewards.

You can transform your journey into a stress-free and memorable experience for the entire family.

 

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